A Day in the life of a Wedding Planner

A Day in the Life of a Wedding Planner

Today we’re looking at the day in the life of a wedding planner on game day, AKA the wedding day.

We’re joined by one of the Academy mentors, Christine, as she walks you through how she prepares for the big day. Over to you Christine.

I have an On the Day Coordination business called the I Do Crew and whilst I mostly sit on the sidelines these days and assign our weddings to Academy trained Wedding Planners, there is no denying, I love a wedding.

So whenever I am able, I do still jump into the shoes of Wedding Planner. I believe in keeping my knowledge about what I teach current by doing, not just talking about doing.

One of the things that I have been reminded of lately though is just how much of your own preparation there is to do.

On the big day you have to be ready to put your best foot forward for your clients and keep it there for the long day and night ahead.

Yes that old saying is true; if you fail to prepare, you prepare to fail!

Here’s my ‘warm up’ routine for the day before Wedding Day when you are the Wedding Planner.

Prepare the day before

This varies for every wedding but here’s an outline of what I generally do to prepare the day before:

  • Pack up everything I will need for Wedding Day
  • I make up folders for myself and everyone in my team with checklists, run-sheets, floorplans, seating charts etc. I have a hard copy and electronic version, for everyone.
  • Charge my electronic devices and turn them off to save power.  Pack devices and chargers.
  • Check my emergency kit and ensure it is stocked
  • Do a final follow up with Vendors and my team and I touch base with my couple
  • I dress smart casual for most of wedding day and change before the wedding, so as part of my preparation I pack my wedding clothes, along with a vanity bag, so I can freshen up as needed on the day.

I try to do all of this in the first half of the day before the wedding and if possible I actually pack my car so it is ready to go.

I do this regardless of what time I need to leave the next day and you will understand why further on in my tips.

Take the afternoon/evening before off

Ok this might sound like a luxury but I do try to leave the wedding alone and spend some time doing anything other than wedding work.

Wedding Day is intense and it will take a lot out of you. 

If you’re also styling the wedding the days you’re working may stretch across two, even three days (if you need to pack up too). So by anyone’s standards, you deserve to chill before you kick into high gear.

Eat and pack a picnic

I learnt very early on in my event career that despite a growling stomach, it can be almost impossible to make time to eat.

My tip is to have a good meal the night before and a hearty breakfast the day of, so you’re operating on a full stomach.

I also find that I can’t rely on being able to duck off somewhere to buy a coffee, water, or bite to eat. Now I pack myself coffee, snacks and lots of water!

There are so many things you need to do to be successful on Wedding Day, but I hope these tips help you to hit the ground running.

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